April 2023 - Page 12 of 12

Organize Email System For Better Time Management

Too many business professionals waste valuable time constantly checking their emails. Sending emails may also take more of time than is necessary too. Practice email organization and time management to save time when working with email.

Keep in mind that every email does not have to be read when it comes in. For most people checking business email can be done three times during the day – when coming in at the beginning of shift, before or after lunch, and before leaving work for the day. However, people in a customer service or support job may need to check their email hourly, such as at the beginning of each hour rather than every minute of the day. The old time management rule for answering inquiries was within 24 hours, however with the technological advances today, by end of business day or each work shift may be a better practice.

If an email is not going to be answered on the same day that it is read, because it requires more thought time than can currently be given to it, use the reminder or tickler feature in email system indicating a deadline so the reply requirement is not forgotten. If the email does not indicate a due date, ask for it or at least let the sender know when they might expect a well considered response. Also, it may take a little more time upfront when composing emails, but it can save time and confusion later if when sending business emails, professional email etiquette should be followed.

Although it is true that there is no need to check to email as often, no one should not let their inbox get too full. A full inbox takes more time to clear out in the future. If an email requires a response, don’t keep people waiting too long for an answer. If it does not require a response, decide if there is a need to keep the email or trash it immediately. Always clean the inbox out at the end of each day at s set time. Also, if emptying the trash folder is not set up on an automatic timeframe, empty it out at the end of each day too.

When keeping emails for future reference, be sure to make folders for filing them. Having folders created for active projects or teams makes it easy to quickly retrieve important communications and forward them when necessary. It is also easy to quickly remove all those old emails when the project is complete or team is dissolved by deleting the folder. Some email tools allow sending emails from particular people directly to a folder to make checking project tasks during a designated time during the work day. Not only can folders be set-up and sending emails to them the sender information, filtering emails into specific folders based on a word in the subject line is also possible.

As a final time saving tip, when sending mass-emailing to a particular group or team of people on a regular basis, consider putting their email address together in a group ID to make completing the “To” field for outgoing messages quicker. So practice better email organization and improved time management working with email. Don’t be one of those business professionals who waste valuable time checking emails more often than necessary.

NOTES: For information on email etiquette, please see article titled “Encouraging Email Etiquette – Do’s and Don’ts.” For more details on group IDs, see article titled “Get Emails Out Faster Using Group Names as Addresses.”

How to Provide Timely Email Response to Enhance Business Credibility

All of us become very happy when we receive timely email response from the people to whom we have written. Therefore, we must do our best to treat others the same way we prefer to be treated. This is a simple fact, but many fail to do so as they face with loads of distraction. Others may procrastinate in their daily business activities. In all cases, professional customer service staff should give ultimate priority to responding to emails so that they can protect your company’s business credibility.

How Should You Learn to Provide Timely Email Response?

To internalize this habit, we should abide by these measures:

1) Make a public commitment. You can do so by setting your auto-responder to supply an automatic answer to the people who send you emails. Make sure you announce, within the text you place there, that you will send them an answer in 48 hours (just an example). Remember that you must keep your words in order not to lose your professional image.

2) Set a reminder to answer emails. You can use a task manager, an alarm clock, a Smartphone application, etc to remind you it is time to answer email. Arrange this to trigger the buzz at least three times a day. It is worth to get distracted to be able to keep your business credibility by timely email answers. In addition, you can send the answer in 24 hours instead of what you had promised.

3) Prepare typical answers. You can create a set of template replies to be ready to use. Email applications allow you to create templates and save them for such occasions. Customer Relation Managements (CRMs) are a lot more professionally helping you in achieving your goal of providing timely email responses. One should take care not to have any personalized elements in templates you build. You add each person’s data when you personalize the answer.

4) Take note of your success. You need to be able to measure whatever you do at your business. To internalize this habit, apart from the above steps, it will help a lot if you write down the number of cases in which you have managed to reply in the shortest time possible. This will have a convincing effect for you to remember that you have gained positive results from the tough schedule set for your working time.

It is easy to get your business credibility ruined by negligence in replying within the promised time, but it is likewise very probable to improve your business reliability by answering emails within the expected time. Over delivery is so powerfully working to your benefit that it can create positive word of mouth for you and your business.

PDF Books

PDF books are virtual ebooks set in the portable document format. Anyone who wants to read the PDF book should have adobe acrobat reader to read such books. It is a universally accepted file format. Anyone who wants to create, download or read a pdf book should have adobe acrobat software. This software can also be downloaded for a free trial period from the web site belonging to the adobe acrobat company.

Virtual books are very popular these days as it is portable and readable very easily. Moreover these books are priced much lower than the real books. It can also be created easily using special software like the ebook maker to design create and edit it quickly. These ebooks is in the standard file format and it can be read from any platform using multiple operating systems.

How to create PDF books? PDF file format is available with the adobe acrobat software. The pdf books should be created in such a way that is easily understandable by all. The topic selection is very important. Today most top selling topics are on investment, earning quick and easy money, earning online and self help related ebooks. Anyone who

wants to make a quick buck has to start marketing ebooks. It is the easiest way to make money online and the safest too.

Ebooks can either be personally created if the author is a talented writer or you can get it written by some talented ebook writer or freelance writer. Usually freelancers charge a bit less when compared to professional writers. The quality has to be good and the title should be catchy. The content must be so set that it creates interest in the mind of the reader to read through the whole book. You can either choose the title and the content to be worked on or the author can write on his own title. Whatever the title or topic the book should be very interesting.

Usually when you sell ebooks you have to provide a short introduction to the books by presenting a passage preferably from the ebook. The choice of this passage is very essential s this is the door through which many people will be inclined to buy your ebook. You can also buy the copyright of others ebooks and sell them on your site. It is a one time payment you have to pay for which you can access and reuse the ebook in any form you like. You can even start a unique website to buy and sell ebooks. Pdf books are therefore good source of income and anyone can easily buy or sell ebooks online without much investment or business talent. Good marketing alone is necessary for a successful ebook online business.

Improved Time Management Includes Setting Three Priorities

Everyone is looking for ways to improve time management. Whether it is the management of an organization looking for business improvement or an individual looking for ways to better spend their time, time management is important to both. Better time management can be achieved if goals have been set and then all future work is prioritized based on how it moves the individual or organization towards meeting the goals.

Many time management priority methods exist. The most popular ones are the A, B, C method and number ranking according to order in which tasks should be done. Both methods encourage looking at things that move one closer to meeting important goals as the highest priority to set. Things not related to goals would be lower priority. Here is a description at the three priorities and how they relate to general time management practices.

High priority items (rank A or 1) are those tasks, projects, and appointments that yield the greatest results in accomplishing individual or organizational goals. For individuals, this could be related to goals of career advancement or small business growth and ties directly to promises made to customers or co-workers, or it could be unrelated to the job such as more family or leisure time goals and promises. For organizations, this would likely be related to increased profits, new business, key projects, and other strategic business items. High priority items should be the first work planned for each day and blocked into a time that falls within the individual’s peak performance period.
Medium priority items (rank B or 2) are those standard daily, weekly, or monthly tasks, projects, and appointments that are part of the work that must be done in order to maintain the status quo. For individuals, this would relate to getting their standard work done, and might mean going to scheduled family or outside group activities as expected. For organizations, this is every day business items like project meetings, cost reduction, as well as regular administrative, sales, and manufacturing work. Medium priority work is scheduled after or between high priority functions, because this work does not require high levels of concentration, it can be done during non-peak periods as long as it is completed on schedule.
Low priority items (rank C or 3) are those tasks, projects, and potential appointments that are nice-to-do, can be put off until another time, and will not directly affect goals or standard work practices. For individuals, this might mean learning a new skill or starting a new hobby that may seem like good ideas but are not directly related to most desirable personal goals. For organizations, this could be purging old files or evaluating existing work processes that currently run smoothly enough.

It does not matter if time management priority methods like A, B, C, numbering, or simply marking high, medium, low using a personalized coding or coloring method. It only matters that the practice has no more than three priorities used in moving closer to meeting important goals. More than three priority levels can bog the time manager in the process of prioritizing rather than doing valuable work.

Whether organization management or an individual looking for ways to better utilize their time, time management is important to both. Anyone looking for ways to improve time management, will benefit from establishing and following a priority setting method for completing work towards accomplishing goals.

Truck Wash Business Case Study

Often smart entrepreneurs look for out of the way businesses, things out of the mainstream but businesses, which have a good customer base and steady incomes. This is an extremely interesting story. I had always considered the mobile truck washing efforts to be very profitable and believed that fixed truck washes were a big waste of money. That was until one year when a new franchisee joined our team from Oklahoma City. I run a franchise company called the Car Wash Guys; http://www.carwashguys.com. Turns out the franchisee was formerly employed by Blue Beacon Truck Washes the largest chain of truck washes in the US. They do about $138,000,000 per year with 80 truck washes and the company is very closely held. Tim our franchisee was a truck manager for them and before buying into our franchise and started washing cars in OKC even though he knows truck washing best. He had a two-year non-compete with his old company, which we have honored in OKC. He has tons of experience and had indicated to me that the business is sound and we should really get into it. Later that year I sold a franchise to a person in WA State who owned car washes (5) and he made a deal with a truck stop on an Indian Reservation, he never started the plan, but the numbers we ran on the spreadsheet looked great and very profitable.

Even as a serial entrepreneur, I had never considered the fixed site truck wash business, as the mobile truck wash business seemed so much more efficient and so little over head; http://www.truckwashguy.com . So even with all this knowledge on the team we still did not enter that market. One of our competitors in the car washing industry bought up two

truck washing chains for a total of fourteen truck washes and proclaimed it more profitable than his other car washes by 5 times as much money. They now own nearly 100 locations of truck and car washes nationwide. After looking into it some more a franchise buyer who owned Fuel MAN, an East coast Fuel Card for fleet owners approached us in South Carolina to use the Truck Wash Guys name and develop a truck wash mid state. At that point we decided to start working on the details. Then a franchisee in OH made a deal with a truck stop between Columbus OH and Pittsburgh, to operate a 24 hour truck wash and de-ice business. He thought how easy this is and now so we have made deal in WV at a truck wash as well. Our Ohio Franchisee at the time took on another partner in WV.

Still reluctant to fully dive into the subcategory of full service truck washes we found our Ohio Franchisee going full guns to put together a deal with Pilot Truck Stops. Pilot Truck Stop has the most Truck Stops on the Planet and sells 8% of all the diesel fuel in the United States. So we planned a pilot program at pilot. Our temporary set up is a trailer unit, which sits at the truck stops and washes made sense. We then worked on plans for a building to submit them to the Building dept. for approval, meanwhile the deals in

OH and WV and SC were suddenly in the works. We figured if our deal with the truck stops worked well, the Truck Stops will get more traffic and fuel sales while we generate

revenue and a percentage of the total take for the truck stop for the privilege of working there. We are so use to washing trucks and have on our team a gentleman who sells simonize truck wash and has been in the car washing and pressure washing equipment business for 20 years. By using the fuel man fuel cards as currency on the east coast and name recognition of Pilot we figured we could move into this industry and pick up the slack.

There is a shortage of truck washes across the country and also a shortage of oil change facilities for trucks. A franchisee could be trained by our truck wash prototypes and probably on the top performing franchisee in our mobile truck wash

division; then quickly set up in their own markets. Pressure Washing companies which specialize in fleet truck washing should in fact consider this type of strategy for moving into the fixed site truck washing business.

If you study entrepreneurial companies you will in fact see that many companies fall into markets due to opportunities which present themselves, it is amazing the opportunities which exist out there and how fast companies can grow when they can handle the demand of those markets. Think on this.

What Are the Benefits of PDF eBooks and How to Create Them?

An eBook unfolds variety of benefits for promoting your work through the Internet and delivering best results. It is useful for an entrepreneur to market their products and services. An eBook enables a marketer to attract more customers towards the business. It is useful for authors for publishing their work online. Educational institutes also use these digital books to impart education to their students. It is a book which is easier to create and publish for the computer users.

Advantages of creating an eBook in PDF file format:

There are several benefits of creating an electronic book in the Portable Document Format. This file format is portable in nature. It means that user can open the PDF eBook on systems with different configurations. A person can also encrypt the electronic book in PDF file format for security reasons. You can also incorporate graphics, hyper links or multimedia content in the electronic books. The PDF file format supports audio and video files as well as animation. It also renders a professional appearance to the document. You can project professionalism in the presentation of your electronic books in Portable Document Format application.

An electronic book in Portable Document Format enables the marketers to present information on their products and promote their company effectively. They use electronic books for presentations, reports, dissertations or projects. PDF eBooks are also useful for those readers who have weak vision. You can zoom in the text to your convenience. Educationists use PDF eBooks for preparing e-notes for the students. This makes learning fun for the students. Lecturers can publish their lectures online through eBooks in PDF file format. Authors need not to put in their effort, time and money in getting their work published by the publishing houses. The authors have to go through the tedious work of getting their work selected.

How to create PDF eBooks?

User can deploy various kinds of tools and techniques to create the PDF electronic books. You can use Word Processor, Adobe Acrobat or PDF tools to create digital books in the PDF file. One can also make use of PDF Converter for converting Word document to PDF files to and create a PDF eBook. These computer programs make your task of creating eBooks easy and smooth.