Press Archives - GUJRAT INDIA

News – Get Your News Noticed by the Right People, Build a Targeted Press and Media List

Getting your news out there in the public domain takes time and effort. You need to create or mould your news story but you also need to ensure that your news is targeted at the right press and media. For smaller organisations that may not have access to a PR department, consultant or agency then the task can seem daunting.

If you want to build a list yourself then where do you start? Thankfully there are many resources you can tap into and, with the rise of the internet, there are even more opportunities to build a list relatively cheaply to get your PR off to a flying start. Firstly, think about your audience – that is the key.

Focus on the people, organisations etc you want to target with your PR efforts – who do you want to get your news to? What publications do they read, where do they get their news and information, what programmes do they watch and listen to? If you don’t know, then simply ask your customers or prospects. There will also, of course, be publications and programmes that you may not be aware of.

The resources below should help you on your way to building your list – identifying the right publications and programmes and getting up-to-date contact details:

The Newspaper Society has a searchable online database of Britain’s regional and local newspapers

The Guardian Media Directory – a useful desk reference guide for

http://www.mediauk.com/ is a useful alphabetical search tool for newspapers, magazines, television and radio if you have a good idea of what you are looking for

For links to sites of national and regional UK newspapers publishing online, plus news portals, magazines and TV / Radio news sites: http://www.wrx.zen.co.uk/alltnews.htm

The Writers’ and Artists’ Yearbook or the Writer’s Handbook are also useful reference tools. You can usually find one or other of these in the reference section of reasonably-sized book shop or in the library. They include press and media listings bit also a range of other information and articles

You can buy Willings Press Guide for advertising and editorial contacts – use a search engine to find their listing online. Three guides are available: United Kingdom; Western Europe (excluding the United Kingdom); and World (excluding the United Kingdom and Western Europe).

There are also a number of tools and services that are much more expensive but useful if you are taking your PR to the next level or have a big budget. Use a search engine and type in ‘media disk’ to look at some of the other tools available.

The work is not finished once you have your list. More research is needed – you need to get a named contact and to check that they are in fact the person you should send your news or ideas to. In addition, it’s useful to check how they like to be contacted and what deadlines they work to. All this is useful information to help you in being targeted with your approaches – getting your news to the right people.

15 More Press Release Writing Rules For Better Exposure

In my last article I shared 15 tips for effective media release writing. I understand that to the business owner writing a press release might seem like a daunting task at first to you. However, with a little knowledge and practice you will be able to write a news release that gets results. So in addition to the previous 15 tips I shared with you, we’ve developed 15 more guidelines for writing and distributing your press release.

1. Include Company Information – If your company is going to take the time to write a news article, you should probably take the time to write a paragraph about the company. This gives the reporters a little background information on the business and qualifies the source of information.

2. Interest Your Audience – Keep your audience and the publications readers in mind. Before writing your press release you should consider why the news matters to them. Ask yourself if you’d want to read the press release, if you were in their shoes.

3. Compelling Headlines – Just like the rest of your marketing, you need a headline that will catch the attention of your intended audience (in this case the news editor). It will likely be the first thing the editor reads. If it doesn’t catch his attention, it will also be the last.

4. Personalize The Angle – As soon as possible, you should provide your personal angle. The personal angle on the news is usually what is getting your organization plugged in the story. An effective way to do this is by utilizing quotes from well-known or qualified individuals.

5. Keep Up-To-Date – News by its very nature should be current. If the news in your release is outdated you shouldn’t be sending it. Yesterday’s news is today’s history.

6. Build Credibility – Quotes from your company’s senior executives should do. News releases are taken a much more seriously when the boss’s name is on the line.

7. Condense The News – You should try to tell the entire story in the first paragraph. The rest of the release can contain more details. But it’s nice to know that if everything else is cut, you still got your main points across. Being “top heavy” is a good thing.

8. Positive Perception – If the local community could perceive your news in a negative manner, you should take extra care to highlight the potential positives of the announcement.

9. Deal With Facts – News articles should include factual information. Leave the opinions for the editorial column. It is OK, however, to include quotes that feature opinions.

10. Appropriate Demographics – If you have an executive that better matches the demographics of your target audience, it is a good idea to use their quotes in the story. For example, a magazine on women’s business is much more likely to run a story, with a female spokesperson.

11. Get Permission – When including individual’s quotes in your press release it’s always a good idea to get permission. Verbal permission is always that is usually required, but this can prevent future problems as well as clarify any misunderstandings.

12. Make Yourself Reachable – Provide a specific contact person with a phone number where they can be reached. Don’t make contacting you a challenge. In fact it’s a good idea to include an email address, web address, and fax number as well.

13. Relate to Popular Topics – One method that can earn you coverage is link your news, organization, or business to popular news. Many news stories do nothing more than explain how a particular industry is affected by something else that happened.

14. Show Professionalism – Using a professional layout and avoid sloppiness to indicating seriousness. Understanding and abiding by industry standards for writing press releases is a great start. For example, always write your press releases in the 3rd person and end your press releases with “-30-” or “XXX”.

15. Verify Accuracy – When it comes to numbers, names, and locations it’s easy to make mistakes. You should always double-check everything to avoid embarrassing mistakes.

If you apply these rules for improving your media releases, you substantially increase the chance of your media release being published. To discover even more ways to improve your press release writing you should read these press release rules.

Online Press Releases Create Loads of Free Publicity for Your Home Business

Online press releases are one of the fastest and easiest ways to get your home business in front of your target market.

Many times when people think of the term “press release,” what comes to mind is a major life-changing news story published by a large corporation or government agency. According to the World English Dictionary, however, a press release is simply “an official announcement or account of a news item circulated to the press.”

What does that mean for the home business entrepreneur?

You have a powerful tool for generating publicity and getting noticed — right at your fingertips.

Why Online Press Releases?

In the past, news was released in print, on television and on radio. In recent years, however, the internet has completely changed the way individuals and organizations get the word out.

The average consumer now expects to get their news immediately, especially online, so when you publish a press release about your home business on the web, it’s possible to see a major influx of traffic to your business within hours and minutes instead of the weeks and days it used to take.

Here’s why it works.

Many of the press release sites are considered important authority sites by the search engines, so if you optimize your report properly as explained in this article, your news item will appear higher in the search results for the terms your prospective customer cares about.

Moreover, the fact that they are identified as authority sites means the links from the press release sites to your website are given more weight. So from the search engine perspective, you are more of an authority and your website rank increases, making it easier for your intended audience to find you online.

Additionally, due to the relevance associated with press release sites, your perceived authority in the minds of your readers multiplies. You then have an avenue by which you can educate the consumer about your home business, build rapport and truly form a connection.

But What Would I Write a Press Release About?

As stated above, a press release doesn’t have to be about an earth-shattering event (although big news can garner a lot of attention quickly, as you’ll see below). Here are 10 ideas you can use to gain free publicity using the power of the press:

1. Announce the opening of your business. If you’ve been in business for a while and have never written a press release about it, write a piece announcing your mission statement. Tell the world who you are and what it is you have to offer.

2. Publicize a new product or service you’re launching. Share the benefits your customer can expect, and tell them how to do business with you.

3. Announce your teleseminars and webinars. A press release is a fantastic vehicle for attracting attendees, so always include enough information to ensure you’re drawing the right audience.

4. Reveal a special sale or any special offers you have going on. Tell your prospective customer exactly why they should do everything possible to seek you out.

5. Remember that major news story? Link big news with something happening in your company. As an example, about two weeks before the time of this writing, Prince William announced his engagement to Kate Middleton. The Franklin Mint then announced the production of a limited edition Kate Middleton portrait doll.

6. Start a Meetup group for home business owners in your area and promote it with a press release. You can announce the establishment of the group itself and send a news release before each event. In this way, you grow your membership and increase attendance at the meetings.

7. Publish a news piece when you launch your website and every time you make a major change to it. Be sure to include an incentive for the reader to actually visit your site.

8. Create a press release when you hire support staff. This is an implied statement that your home business is growing rapidly and your prospects need to do business with you now, while they can still work with you personally.

9. Set up a charitable event and tell the world via a press release. One of the best ways to implement this idea is to offer a product for sale and commit 100% of the proceeds to the charity of your choice. This is especially effective if the product for sale is an information product because it minimizes your cost. Don’t have an information product? Set up an interview with a well-known figure in your market (let them know it’s for charity), record the interview, and sell the mp3 download.

10. Start a contest and write a news article to announce it. Include enough information that the reader can clearly understand the rules and benefits. Contests are fantastic tools for building your list of prospects.

So What Goes In a Press Release Anyway?

One of the keys to success with online press releases is to write your news item so that it will be found when people are searching for what it is you offer.

In order to do this, spend several minutes brainstorming and writing down specific words and phrases your ideal prospect is likely to enter into the search box when they’re looking for the solution you provide. Then use a keyword research tool, such as the Google External Keyword Tool, to identify the most popular search terms in your market.

Select 4-5 of the most popular terms. One of these will be your main keyword, and the rest will serve as supporting – or secondary – keywords. These are the words you’ll focus on when writing the press release for your home business.

Now that you know your keywords, let’s look at what to put in the press release.

1. Title. A good press release title is short, starts with your main keyword, and grabs the reader’s attention immediately. Use action words and power words such as results, secret, risky, revealed, and announces. Remember the goal is to motivate the audience to want to read more.

2. Summary. The summary is one or two sentences that describe what your news item is about, and it should include 3-5 secondary keywords. The summary should entice the prospective reader to read the entire article. It’s also a good idea to place a link to your website in the summary of a press release so the reader can immediately visit your site if they so choose.

3. Dateline. The dateline must include the date and a clear, concise declaration of the news. When someone reads the dateline, they should have an immediate understanding of what you’re reporting.

4. Main Body. The body of your press release should be 300-800 words long, written from the third-person, neutral point of view. It must answer the 5 W’s — who, what, where, when, and why. The body text should focus on a single news item and must not be written like an advertisement. Instead, tell the reader what’s happening and why they should care. Be certain to include 1-3 links to your website in the body of your press release. At least one of the links should use your main keyword as the anchor text (the visible, clickable text in the hyperlink) and at least one of the links should use your actual website address as the anchor text. Take the time to be sure one of your keywords is in every paragraph of your press release.

5. About/Boilerplate. Give the reader of your press release a high-level look at your home business. Tell them about any special certifications, awards, and honors you’ve received. Convey your unique selling proposition. Then place a call to action, with a direct link to your website, as the last line.

6. Contact Information. Provide your name, the company name, your telephone number and the website address for your business so the reader and members of the media can easily contact you. Do not use a personal email address.

So I Just Write a Press Release and People Start Calling?

Well…no.

After you write your press release, you do have to submit it to the online distribution services. These services share your news items with multiple websites so your content is published all over the web, thereby increasing your exposure and the likelihood that your target audience will connect with you and learn about your home business.

While there are some paid services, there are also several that allow you to distribute your news items for no cost.