Tag: Attendance

eTAS: A Web Based Time Attendance System

It is very essential to keep the productivity of a company measurable. This not only makes it easier to review the flaws in the procedures laid by the management, but gives an incite to make suitable changes in those procedures. If we try to keep track of all these measurable parameters through manual interventions, it will not only be expensive but inefficient and full of human errors. One of the parameters of measuring the productivity is how many hours your individual employees have worked, from what time to what time they have worked and what they have worked on. We have tried to bring automation to these parameters by introducing eTAS, a web based time attendance system.

Many conventional systems are available in the market catering to time attendance by means of access control system, i.e. keeping track of “in time” and “out time” of employees. We also provide this conventional system but we found many lacunae in this process.

1) You need to have sensors (proximity reader, biometric reader etc.) at both sides of the doors making it expensive and creating more hurdles in employee’s physical movements.

2) If one person tail gates through another person, wrong and unpredictable transactions are created.

3) You require to have a whole set of hardware even if you are using readers for only time attendance and not for security also.

4) You pay for hardware maintenance as well as data base management to an external agency or one of your own employee wastes his valuable time in doing this. The time which could have been utilized in doing more productive jobs.

Considering all these facts, we decided to go a step forward by providing time management system as a web service with the advent of cloud computing. The eTAS is used as a SaaS (Software as a service) hosted model or installed at the client site. Because, this software is available as a web based service, you don’t need to buy any hardware or software to start using it and it is via affordable monthly subscription and you get 60 days to try it free. So, eTAS is a web based employee time clock software and Time Attendance Management system. It has comprehensive reporting structure with complete leave application and management system. All your Employee details and transactions data are available on your web browser on real time basis saving you time, effort and hence money.

WHY eTAS?

Consider the following salient features and decide whether it will increase the productivity at your work environment:

1) eTAS is very affordable. Pricing depends on the number of employees in your organization and whether you want to host it at your site or you want to use is as a SAAS (software as a service).

2) eTAS is accessible via the Internet or your Intranet. As it is web-enabled, both users and administrators can log in using a wide range of browsers anywhere and at anytime.

3) eTAS may be configured to suit your work environment. Every business is unique and one general method may not be suitable to everyone.

4) eTAS doesn’t demand any expensive hardware or infrastructure to use. It uses existing hardware in order to achieve its full potential.

5) We are committed to keep upgrading eTAS as and when the internet environment changes so you don’t have to worry about future updates and changes.

6 Business Benefits of Employee Automated Time and Attendance Systems

Your employees could be stealing $800 or more each year with your blessing. Employee time theft is a rising concern across the small business community as workers come in late, take long lunches, clock out early and waste time on Facebook. If just a single employee making $10 an hour is late 15 minutes each workday, you are handing over $800 annually and getting nothing in return. One of the simplest solutions to get that money back is to implement an automated time and attendance system. Most costs are recouped within the first year, and the accumulated benefits far outweigh the initial investment.

Here are just a few advantages of electronic time and attendance systems:

1. Control employee time theft: Don’t let an employee say he was present on a particular day when he wasn’t. An automated system tracks all hours at a particular worksite and gives managers instant access to attendance reports.

2. Automate reporting: Learn what your employees are doing even if you are out of the office. Many automated time and attendance systems send you notifications about late sign-ins, absences or potential errors in time tracking.

3. Maximize efficiency: Most paper attendance systems require the employee to fill out a timesheet, then the supervisor signs it, a senior manager audits in and a payroll agent enters the data into a payment system. You can eliminate duplicate work by letting employees swipe in and out and sending the data directly to payroll. You also eliminate costly human errors.

4. Integrate time and attendance details with payroll: By getting rid of wasteful data entry steps, your company can process more payroll transactions in less time with fewer employees. You don’t have to collect time cards, track down late submissions, calculate hours or contact employees about inaccurate or illegible details. You also avoid the hassle of missing timesheets and paper record-keeping.

5. Gain more flexibility: Archaic paper systems are typically built on time-consuming processes with little documentation. If the payroll technician takes time off during a pay period or, even worse, leaves the company, the business comes to a standstill. With automated systems, payroll personnel can take vacations and the staff still gets paid on time. Most modern systems are so simple that new employees and temporary replacements can be up to speed within a few hours, even if the official payroll representative is not there to conduct the training.

6. Gain business insights: Most paper attendance systems are so complicated that business owners have little time to look for trends. Automated attendance software lets you review a variety of metrics, including the number of employees off on any particular day, high-volume vacation periods, popular lunch times and even projected absences over holiday weekends. You can use staffing reports to coordinate times for training and other events.

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